Minute Secretary

Location:
Timaru
Organisation:
South Canterbury Children's Day Committee
Category:
Administration
Hours:
Working Hours

We are seeking a dedicated minute secretary to take minutes during our monthly committee meetings. This committee organizes a family fun day at Caroline Bay on the first Sunday of March each year.

The Secretary will be responsible for:

  • Preparing Agendas: Collaborate with the Chairperson to create detailed meeting agendas.
  • Taking Minutes: Accurately record discussions and decisions during meetings and write them up promptly afterward.
  • Managing Correspondence: Handle all incoming and outgoing emails and letters, ensuring timely responses and proper filing.
  • Maintaining Documents: Keep an organized file of key documents such as the constitution and agreements.
  • Assisting with Tasks: Support the Chairperson with additional tasks as needed.

We invite anyone who meets these qualifications to apply and help us create a remarkable experience for families at our annual fun day.

Requirements:

The ideal candidate should:

  • Communicate effectively, both verbally and in writing.
  • Be computer literate, with skills in email and word processing; social media experience is a plus.
  • Demonstrate strong minute-taking and organizational skills.
  • Maintain confidentiality regarding sensitive information.
Time commitment:

1-2 hours per month

Getting started:
The first step is to express your interest by filling out the form below. We will then put you in touch directly with the organisation for more information on the role and how to proceed.

Ref: 1292

Apply for this role:

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Other information (optional):
In applying for this position I confirm that I have read the requirements of the position and believe I have the skills and attributes required to carry out this role safely and effectively.

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